1. Call to Order (Alison Welch, Committee chair)
   ● Time: 2:07 PM
   ● By whom: Alison Welch
   ● Members Present: Edward Francis, Alison Welch, Andy Welch, Joan Breaux,
   Brad Clarey, Jim Neal, Anna VanBuskirk
2. Treasurer Items: (Andy Welch, Treasurer)
   ● Treasurer report: $5,481.94 in bank account and Venmo combined.
   ● Pack Fees for 2025-2026 $80 per scout
   ● Keep collecting deposits for camp. Be mindful of final payment date.
   Cost of a Scout: $90 per Scout (calculated based on annual costs for awards and
   patches for each Scout)
3. Action items from 2/26/26 Meeting:
   Get credit for camp to calculate camp balances
   Pay for camps by April 1 st
    T-shirt orders due next Sunday.
    Updated 2026 physical form (but should still take prior version).
    Medical forms also required for May family campout. Two copies
   required. Adult and youth forms.

Encourage parent participation event committee (ongoing)
Campsite selection for Spring Family Campout
 Kelsey Short
“Trained” patches- purchase 10. Recruiter patches.
Send Scout Day at K sign ups
Plan for Spring Family Camp Out
 Information night (Neal)
 Planning: food
Plan for pack fees – “cost of a Scout”
 Cost of a Scout: $90 per Scout (calculated based on annual costs for loop
awards and patches for each Scout)

Parent Registration

Fall planning
 Recruiting event
 Parent info/orientation night

4. Planning and scheduling assistance
   ● Calendar: Review upcoming events below
   ● Fundraising:
   o Spring Fundraiser. Garbage bags w/Troop
   o Distributing popcorn funds
   ● Upcoming Meetings
   o 5/4: Rain Gutter Regatta
   o 5/16 -5/17: Spring Family Camp Out
   o 5/18: Fishing Derby

• Location: Benson Place pond
• Attire: Class B
  o 6/1: Summer Kick off Picnic- Liberty in Action
• Location: TBD (Hodge Park)
• Reset from June 8 to June 1 due to camp date conflicts.
• This year: Liberty in Action – USA’s 250 th Birthday Party
  (beginning of the Clay County 250 Citizen Challenge (to be
  introduced at a later date))

o Den leaders: Goal to have all adventure and rank requirements entered
by 5/4/26 in order to get advancements

● Extended planning
A. Rain Gutter Regatta

• Location: TBD, likely Benson Place park
• Materials: tables, hoses, and American flag with flagpole.

B. Campout planning

• May 16 th to 17 th
• 16 th : Arrive 10-12 PM for set up. Kick off at noon. Evening:
  crossing over ceremony.
• Location: Kelsey Short
• Food: walking tacos (food signup to be sent out by Edward/Joan)
• Activities: TBD
  C. 5/18 Fishing Derby
• Location Benson Place
  D. Liberty in Action
  E. 2026-2027
  ● Training
• Position training and new youth protection training need to be completed
  before camp
• Wood Badge in Fall
  ● Council/District:
• District Round table meetings First Thursday of the month.
• District meetings don’t occur in June and July
• Start discussing Summer Camps as information becomes available

1. Summer camps have been signed up for
2. T shirt preorders due by 5/3/26
3. Summer Camp sign up sheet: 4337 Camp 2026
4. Summer Camp payments due 4/22/26
5. Attend orientation meetings

• Events:
  a. Spring into Scouting Training 4/29 (Recruitment Training)
  b. Camp Orientation Session (for leaders): Wolf, Tiger, Bear 5/2
  c. Camp Orientation Session (for leaders): Webelos Camp 5/3
  d. Cub Scout Night at Zoo 5/8-9
  e. Cub Scout Day at Zoo 5/9
  f. Nash Centennial 6/13
  g. Scout Day at WW1 Museum 8/8 (counts towards Summer
  Adventure)
  h. Monarch’s Scout Night 8/8 (counts towards Summer Adventure)
  i. Webelos Adventure Weekend at Bartle 9/26
  j. Scout Day at the Speedway 9/27
  k. District Family Campout 10/9-10/10
  l. Sporting KC Scout Night 10/10

● Den leader recognition

• Continue to encourage leaders to attend roundtable
• Encourage applications for Den Leader Training Award and Scouter’s
  Training Award for Cub Scout leaders

● Cub Master/assistant CM updates from Edward and Andy Fazel

• Upcoming end of year survey for parents
  ● Committee updates:
  a. Committee Chair – Alison Welch
  b. Treasurer – Andy Welch
  c. Activities Coordinator – Joan Breaux
  d. Pack Secretary – Anna VanBuskirk
  e. Advancement chair – Neal Anson
  ● Scoutmaster/Troop update

1. Next meeting: 7/26/26
2. Action items
   Email out Medical Form A, B.
   Updated shirts
   Year End Survey
   Encourage parent participation event committee (ongoing)
   Plan for Spring Family Camp Out
    Information night (Neal)
    Planning: food
    Spring Campout Food Sign Up
   Summer Kick Off Picnic
   Reserve Shelter
   Parent Registration
   Fall planning
    Recruiting event

● Parent info/orientation night
Adjourn
● Time: 4:00 PM
● By Whom: Alison Welch